Policies and Procedures

New Lab Policy for Spring Semester: Students are not permitted to write on scratch paper prior to the start of the exam.

Checking in

You can only take your exam on the date and time you scheduled it. You will not receive credit for an exam you take without the proper check–in with a proctor.

Before Your Exam

Arrive 10-15 minutes before the test and wait in the hall for instructions from the proctor. Ensure that you know your UIUC login credentials (the same NetID and password you use to log into your student accounts) prior to coming to the lab.

iCard and Illinois App

Your i-Card of Illinois APP is required for check in. If you consistently come to the CBTF without an i-Card or the Illinois APP, the proctors are authorized to cancel your exam which you can reschedule once you have your i-Card on hand.

Arriving Late to an Exam

No extra time is given for latecomers. The system will not let proctors check students in 10 minutes after the exam has begun.

The following are policies regarding student items brought to the CBTF.

The CBTF is not liable for any lost or stolen items. Bring valuables to the testing facility at your own risk.

Baseball Caps

Baseball caps should be worn backwards or stored in your book bag.

Book Bags and Personal Items

For safety reasons, book bags and other personal items must be placed on the racks NOT on the floor.

Calculators

Personal calculators are not allowed in the CBTF. You can use the calculator supplied by the CBTF.

Coffee Cups, Water Bottles, etc.

No drinks are allowed in the CBTF. Place water bottles in book bags and coffee cups on the proctor desk. (We’ve had problems with accidental spills before and it affected way too many people. We are trying to avoid all that misery for everyone.)

Food

No food is allowed in the CBTF.

Writing Utensils

You are encouraged to bring your own pen or pencil. Golf pencils are provided in the CBTF.

Skateboards

Skateboards should be stored under the bag racks. They should not be propped up on any of the walls or supply closets.

Scratch Paper

You can only use the scratch paper provided by the CBTF. Scratch paper cannot leave the CBTF. Please only take 2 sheets at check-in and alert a proctor if you need more.

Unused Scratch Paper

Please return CLEAN, UNUSED scratch paper to the stack so that others may use them. (Think of the trees!)

Unworn Sweaters, Jackets

These should be kept in your book bag or draped at the back of your seat. No sweaters on laps.

Wallets, Pencil Cases, etc.

Wallets, pencil cases, and other items should be stored in book bags or on the proctor desk. Nothing should be on the your desk except for a CBTF calculator, scratch paper, and a writing utensil.

Calculators and scratch paper are provide by the CBTF.

Calculators Each workstation in the CBTF has a Texas Instruments TI-30XIIS physical calculator available for use. These are available for any exam and should be kept at the workstation.

Students are not allowed to use their own calculators or other electronic devices.

Scratch paperScratch paper is provided in the CBTF labs and can be picked up from the tray on the proctor desk. We ask that you take no more than two sheets. If you need more scratch paper during your exam, please ask a proctor.

DO NOT bring your own scratch paper to your seat or take CBTF scratch paper out of the lab. Recycle used paper inside the lab.

Students are not permitted to write on scratch paper prior to the start of the exam.

Writing utensils - Please bring your own pen or pencil for exams.

Computers and Software

CBTF computers are  Windows based systems that are only equipped with a web browser.  No additional software (MATLAB, Python, Excel, etc) are available on the computers.

All software that is need for an exam is provided through PrairieLearn.

To use the computers, you will need to know your UIUC login credentials (the same NetID and password you use to log into your student accounts).

If you missed an exam and the testing window is still open, you will need to speak with a proctor inside one of the CBTF labs to request that your reservation be deleted.  Once your reservation is deleted you can then make a new reservation in the PrairieTest.

If you missed an exam and the testing window has closed, you will need to contact your instructor to arrange an extended testing window.  CBTF staff cannot extend the testing window.

Academic Integrity

We follow the university’s Academic Integrity Rules as described in Article 1, Part 4, Academic Integrity, of the Student Code.

Security Cameras

The CBTF is monitored by security cameras and proctors for test security and fairness.

Suspicious Behavior

Proctors will document and report all suspicious behavior in the CBTF. If you observe any suspicious behavior, you may report it in the “Report Cheating” tab found in the CBTF header.

Reportable Offenses

Any malicious activity in the CBTF will be reported to the course staff concerned. The following are some examples of offenses that are considered cheating. Engaging in at least one of these activities will constitute a full investigation that may lead to an Academic Integrity Report to be submitted to your Instructor:

  1. Using a cellphone, smartwatch or other electronic device during an exam.
  2. Bringing in outside paper, index cards, scratch paper, unauthorized Help Sheets, etc. with information about the exam.
  3. Using a calculator that was not provided by the CBTF.
  4. Exiting the lab with used or unused CBTF-provided scratch paper
  5. Starting the exam before the proctor gives the signal.
  6. Continuing with the exam after the end of time was announced.
  7. Other activities that violate Academic Integrity guidelines.

Questions & Concerns

If you have any problem during the exam, raise your hand. A proctor will come and help you. Remember that proctors cannot answer questions specific to your test. Use your best judgment.

Incident Reports

Sometimes problems happen while you are testing. If you have a problem, you have the right to request to file an incident report.  This report is then emailed to your instructor to notify them of the issue that you experienced.  You must talk to a proctor before and file your incident report before you leave your exam. 

Students are also able to report problems with exam questions directly through PrairieTest.  Each question offers the option to report a problem which is then reported directly to your professor.

If you leave anything at the CBTF, such as your iCard, wallet, water bottle, etc., we will keep them until the facility closes at 10pm. These will then be turned over to the Grainger Library Lost & Found at the Circulation Desk on the First Floor where you can pick up your items during Grainger’s open hours.

Scratch Paper

Students are not permitted to write on scratch paper prior to the start of the exam.

Logging Out

For security reasons and as a courtesy to the next test-taker, please log out of the CBTF computers.

Disruptive Behavior

Be considerate of the people around you. Talking is not permitted before or during the exams. Please lower your voices while waiting outside in the hallway. Often, there are still students doing their exams in the facility.

Restroom Breaks

Use the restroom before you enter the CBTF. But if you must go to the restroom, sign the Restroom Log, empty your pockets at the proctor table and show empty pockets when you return. No extra time will be given for restroom breaks.

Lab Policies

Food

Food is not allowed in any of the computer labs so please eat something before going to your exam. If you have an accommodation stating that you must have access to food during the exam, please alert the proctor during check-in. Any food must be eaten away from the computers.

Restroom Breaks

Restroom breaks are allowed during Final Exams. If you need to use the restroom, you need to come up to the proctor table, empty out all your pockets on the table, and show empty pockets when you return. No extra time will be given for restroom breaks.

Cellphones and Other Electronic Devices

Cellphones, smart and other electronic devices are not allowed and must be stored in your book bags or the bins provided.

Personal Items

All personal items must be stored in your book bag. Nothing should be on top of your table except for a pencil and the CBTF-provided scratch paper.

Conflict Requests

If you need to request a conflict time to take a final exam, please contact your Instructor.  CBTF proctors are not able to assist with scheduling exams that are outside of the testing window. 

Concerns

I can't find a reservation time!

Our finals scheduling is really tight, and we apologize for any stress this may have caused.  Here are some suggestions if you can't make a reservation right now.

  1. Keep checking. We're working to open up spots, others are making changes to their reservations all the time, and sometimes seats pop up.
  2. Show up to our labs when you're available. Admittedly, this is a gamble. You can come to one of our labs at check-in time and ask to wait and see if someone doesn't show up for their reservation. Normally this is a 10-minute wait, but during finals it's 30 minutes. You don't get this time back for your total testing time, unfortunately.
  3. Don't panic. We, along with your instructors, just want you to be able to take your exams. We're going to do what we can to make that happen. Do your best to find a spot (and make your reservations earlier next time!), and we'll work with you to find a solution.

I'm struggling.

That's completely understandable. This is a rough time of the semester and the year, and it's really important to take care of yourself both mentally and physically. The Counseling Center has many resources, including:

McKinley Health Center offers: